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Peace Learning Center, an Indianapolis based non-profit organization is seeking a full time Grants Manager.

Job Title

Grants Manager


Full Time – Exempt

Reports to

Associate Director

Primary Function/Purpose

The Grants Manager is a member of the Development Team and is a liaison between the agency and its investors. The Grants Manager is responsible for researching, preparing, submitting, and managing grant proposals/reports that support agency goals and meet funder guidelines and criteria. This person serves as the primary grant writer, managers funder relationships, engages in compliance reporting, and supports special project initiatives. This position requires strong writing, data analysis, program budgeting, project management skills with an emphasis on outcome measurement.

Position Duties and Responsibilities

Lead grant proposal development and submission – preparing and organizing materials for proposals, submitting and monitoring grant applications, including:

  • Researching new funding and business development opportunities on a local, state, and federal level.
  • Maintaining and building relationships with funders and other strategic partners on a local, state, and national level.
  • Drafting proposals/LOis, grant application narratives, budgets and collaborate to finalize with program staff, finance, and the Associate Director.
  • Submitting grant applications via paper or online portals, and maintain list of passwords.
  • Meeting with funders and LCHJ staff to explore funding opportunities and fulfill site visit requirements.
  • Maintaining master calendar of grants and prospects and all associated files and correspondence.
  • Maintaining library of grant support documents including resumes, bios, IRS forms, Board/staff diversity lists, etc.
  • Executing thank you letters and facilitate grant contracts/agreements.
  • Ensuring acknowledgement of funds/investors via website, e-newsletter, and social media.

Maintain grant compliance and reporting, including outcome measurements and grant budgets – taking responsibility for meeting high standards of effectiveness, timelines and completeness, including:

  • Monitoring and maintaining funder and investor reporting schedules and requirements.
  • Tracking progress toward organizational and programmatic outcomes and goals.
  • Requesting reimbursements and drawdowns as needed.
  • Drafting compelling progress reports and targeted program updates (e.g. blog posts, press releases, FB and twitter posts) to funders that fully capture programmatic success.
  • Assembling all necessary supporting materials and documents including budget reports, outcome measurements, success stores, etc., submit reports to funders and investors.

Researching statistics, trends and data for grant proposals and community advocacy, including:

  • Performing research and data gathering, both from external sources and Legal Council program data.
  • Assisting in development of presentation for various stakeholders.

Chair the Grants Committee.

Other duties as assigned.

Specific Job Requirements

  • Bachelor’s degree, (or 3-7 years of work experience with nonprofit administration, grant writing or fundraising).
  • 3+ years of experience in fundraising, grant writing or grants management.
  • Demonstrated analytical and persuasive writing skills experience as well as superior editing skills, including ability to convey complex information in a clear manner to a diverse audience.
  • Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in effective and efficient manner.
  • Intermediate to expert skills in Microsoft Office (specifically Word, Excel and PowerPoint).
  • Experience with donor development/CRM software systems a plus.
  • Familiarity and experience working with national, governmental, and local funders a plus.
  • Ability to work under pressure and respond to deadlines without sacrificing quality.
  • Attends trainings for continuous development of new knowledge and improvement.
  • Model and maintain PLC values, relationships, equitable practices, antiracism, inclusiveness, learning, sustainability, and accountability.
  • Participate in on-going practices and procedures to interrupt institutional oppression on all levels (ideological, institutional, interpersonal, and internalized), as is an enactment of PLC mission/vision and values.
  • High comfort level working in a wide range of environments.
  • Demonstrate respect and appreciation for all individuals, regardless of their background, race, age, gender, religion, physical or mental ability and sexual orientation
  • Other duties as assigned.

Levels of Contacts/Relationship Required

  • Board of Directors, Board Chair, Board Committees.
  • Executive Director, Associate Director, Program Operations Team.
  • Funding Organizations and Foundations.
  • Municipal and State Agencies.
  • Community Not-for-Profit Organizations.

Position Competencies/Requirements

  • Will model and use Peace Learning Center’s values of healthy communication, problem solving and conflict resolution.
  • Detail oriented, organized, and able to work independently.
  • Responsible, reactive, reliable, and energetic.
  • Has education and real-life experience working with youth and adults.
  • Has professional writing, editing, proofreading and communication skills.
  • Have proficiency and experience with online research.
  • Prompt with excellent time management skills.


  • Regular access to a vehicle is required.
  • Some evening and weekend work.
  • Must have basic knowledge of office equipment.
  • Must have basic knowledge of Microsoft Office/Google Programs.

This job description is not designed to cover or contain an all-inclusive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.